Bringing calm to Chaos

Practical tips and the value of outsourcing your email chaos to a pro.

Ever calculated how much time you spend in your inbox? Studies show it's about 11 hours weekly—nearly a quarter of your workweek. Here's how to reclaim those hours.

Start Here: Quick Impact Steps

1. Schedule email time: Block 2-3 specific times daily for email. Outside those windows? Close that tab.

2. Create an action system: Use one simple tag labeled "ACTION" for emails needing your response. Color-code it if helpful.

3. Build a 5-folder system:

• ACTION (needs your response)

• WAITING (waiting on others)

• REFERENCE (keep, but no action needed)

• ARCHIVE (completed items)

• DELEGATE (tasks for your team)

The 2-Minute Rule in Practice If it takes less than 2 minutes, do it now. Everything else gets sorted into your folder system or scheduled for later.

Making Inbox Zero Actually Work Inbox Zero isn't about emptiness—it's about intention. Each email should trigger one of four actions:

• Delete/Archive

• Delegate

• Respond (if under 2 minutes)

• Schedule time to handle it properly

Pro Tip: My Favorite Email Hack Create an "Action" tag for emails that must stay visible. Even if you can't process them immediately, they're instantly recognizable when you next check your inbox.

Advanced Moves

• Use Unroll.me to mass unsubscribe from newsletters

• Set up filters to automatically sort incoming mail

• Schedule send times for non-urgent emails

• Use templates for common responses

Need help implementing these systems or want someone to manage it all? Reach out today … be BOLD